Apartment Rental Assistance Inc, a premier apartment rentals and properties maintenance company that manages multiple properties across the country. ARA Inc. employs local crew for building maintenance and security services.
Benefits
Payroll Savings
Revenue Gain
Miles Driven*
Plan & Schedule
Yardi
Yardi
Dispatch
Manual
allGeo
Collect Field Data
Yardi
Yardi
Monitor & Manage
Time Trax
allGeo
Report & Analytics
Manual
allGeo
Integration
Paycom
Paycom
Prior to deploying allGeo, ARAQ used a mix of tools for their field service workflow. As you can see, the Dispatch step was manually done and it was a major pain point. With allGeo, ARAQ was able to automate that component of their workflow. This was the first component they automated.
Once they automated Dispatch, they looked at the time clock capability as the next component to automate. They were using TimeTrax for this feature. By moving to allGeo, they were able to centralize attendance logging and site presence verification throughout the shift. Users manually clock in and attach a geotagged picture for spoof-proof attendance logs. Geofencing additionally adds verification of presence throughout the shift.
ARAQ uses allGeo for automating the dispatch, monitor/manage and reports & analytics components of the workflow. They use Yardi for planning & scheduling and for collecting field data. In this workflow, the field employee has to use two apps- the Yardi app for collecting field data and allGeo for everything else. Finally, the reports from allGeo are manually imported into Paycom for payroll processing.
Schedule location tracking with Geofence, Rules, Alerts, and Privacy Controls
Geofence-based attendance logging. Late & 'Not Checked-in' alerts. Weekly payroll reports
Collect work-related data in the field. e.g. Custom forms, Pictures, QR/Barcode, Notes etc.
allGeo platform can integrate with ERP systems to pull Employees' Daily Schedule, Tasks & Work Orders on-demand.
The system sends Paycom friendly payroll reports to automate payroll processing.
allGeo platform can integrate with ERP systems to pull Employees' Daily Schedule, Tasks & Work Orders on-demand.
While the current workflow does automate some key components, the future will look very different if ARAQ were to automate the entire workflow to make it seamless from end to end. The current workflow can be improved by using one app for all field operations. It can provide a greatly improved experience for the field employee. Using one app for geofence monitoring, time clock and collecting field data will make the field operations process faster and more efficient.
Moving to one app is possible by automating the import of schedules from Yardi into allGeo. Schedules can be imported in many different ways - directly from the Yardi system, from Google calendar, Slack and even emails. It gives operations managers the flexibility to make changes to an existing schedule in real-time to maximize field operations productivity.
The manual process of importing reports into Paycom can also be automated by connecting allGeo with Paycom so that the data goes directly into the Paycom system. A verification step can be added to the workflow to make sure that only verified data is imported into the payroll system.
Payroll Savings*
Revenue Gain
Miles Driven
Mileage Savings
