What is a Timesheet App?

A Timesheet app is an application which is used to track time and location of field employees for payroll purposes.

Field employees can be clocked In/Out manually or automatically. You can set up rules and alerts based on time and place. The app also provides reports in different formats for payroll purposes.

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Types of Timesheet Apps for Employees

  • Manual Timesheet App

  • Automatic Timesheet App

  • Text/IVR

In a manual timesheet app, employees clock-in and clock-out manually on an app on their mobile phones or on their computers. This process involves significant manual interaction on the part of the employee and is therefore prone to errors and inaccuracy.

Employees may forget to clock-in or clock-out when they arrive at the job-site or in the evening when they get off, causing unintended errors that can end up costing organizations millions of dollars.

The key technology behind an automatic timesheet app is Geofencing. When an employee enters a certain geofenced job site (say within 300 ft of the site), they are automatically clocked-in through the timesheet app and clocked-out when they exit the site. The employee is essentially hands off and their hours are accurately recorded and processed, all in real-time.

This “zero-touch” approach to timesheet app enables organizations to be more efficient and manage their time clocked expenses automatically. It also relieves their employees of constantly clocking in and clocking out and instead spending their time doing their jobs in the field. It is clearly a win-win outcome for employers and employees.

In this approach, employees can be clocked in/out via text message. Employees will need to open and click on the link in text messages that they receive. The system will then automatically capture time and location for attendance purposes.

Similar to text messaging, IVR is a voice-based system where the employee who is usually remote or works at a client or customer location, is able to clock in/out by placing a phone call to a dedicated phone number. The employee just follows the voice prompts to log their time and attendance. Systems like allGeo can provide accurate data about the location from where the phone call was made.

Benefits of Timesheet Apps

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Why the allGeo timesheet app?

  • Avoid Buddy Punching
  • Employee Privacy
  • Optimal Battery Usage
  • Multi-mode Approach

The allGeo timesheet app makes sure that employees are not clocking In/Out with help from their fellow employees while not at work. The allGeo timesheet app allows employees to take a selfie or capture signatures as proof with geo tagged time and location.

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allGeo’s timesheet app protects employees’ right to privacy while tracking them. Employers need to have a policy in place informing their employees that their device has a timesheet app installed on their phone that will monitor their whereabouts during work hours only, disabling tracking during lunch hour and after hours.

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allGeo minimizes phone battery usage compared to other apps. The battery consumption is usually at 3% or below on a daily basis, ensuring that the app is not a drain on the battery.

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Unlike allGeo, all timesheets apps in the market are limited to smartphones and mobile apps. allGeo is built with a multi-mode approach for time and attendance with support for IVR, text, app and geofence for time clock functions. This approach puts you in the driver’s seat by letting you determine the best timesheet app for your business.

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How does allGeo Timesheet App work?

The App works via a Mobile App. The Employees need to install the app from the App Store and complete the registration process.

Once the mobile number is registered, the manager/admin needs to set up the schedule in the system.

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