What is a Timesheet App?

A Timesheet app is an application which is used to track time and location of field employees for payroll purposes.

Field employees can be clocked In/Out manually or automatically. You can set up rules and alerts based on time and place. The app also provides reports in different formats for payroll purposes.

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Types of Timesheet Apps for Employees

Manual Timesheet App
Automatic Timesheet App
Text/IVR

In a manual timesheet app, employees clock-in and clock-out manually on an app on their mobile phones or on their computers. This process involves significant manual interaction on the part of the employee and is therefore prone to errors and inaccuracy.

Employees may forget to clock-in or clock-out when they arrive at the job-site or in the evening when they get off, causing unintended errors that can end up costing organizations millions of dollars.

The key technology behind an automatic timesheet app is Geofencing. When an employee enters a certain geofenced job site (say within 300 ft of the site), they are automatically clocked-in through the timesheet app and clocked-out when they exit the site. The employee is essentially hands off and their hours are accurately recorded and processed, all in real-time.

This “zero-touch” approach to timesheet app enables organizations to be more efficient and manage their time clocked expenses automatically. It also relieves their employees of constantly clocking in and clocking out and instead spending their time doing their jobs in the field. It is clearly a win-win outcome for employers and employees.

In this approach, employees can be clocked in/out via text message. Employees will need to open and click on the link in text messages that they receive. The system will then automatically capture time and location for attendance purposes.

Similar to text messaging, IVR is a voice-based system where the employee who is usually remote or works at a client or customer location, is able to clock in/out by placing a phone call to a dedicated phone number. The employee just follows the voice prompts to log their time and attendance. Systems like allGeo can provide accurate data about the location from where the phone call was made.

Benefits of Timesheet Apps

Scheduling

With allGeo, employee timesheets and schedules work together. allGeo provides options to create schedules by shifts, tasks, and locations. The HR Manager/Admin can create schedules in advance and assign them to the employees ahead of time or in real-time. Notifications go out when the schedule has been assigned to the employees.

Timesheet Approval

Businesses can create an approval process so that Admin/managers can easily and quickly sign off on employee hours and overtime, audit and approve employee time from their desktop or manager app. They can also schedule employee timesheets for approval automatically, and facilitate smooth payroll processing and timely paychecks.

Rules and Reminders

If employees forget to clock in/out, the allGeo rule based system can set up reminders to ensure that employees provide this information that is so vital to accurate payroll processing.

Field Data Collection

Employees can collect any type of field data from the field – notes, tasks, signatures, QR scans, pictures or use custom forms. Managers can view field data in real-time or generate automatic reports that might be useful for compliance purposes or analytics.

Lone Worker Safety

This capability helps monitor and ensure employees’ safety while they are out in the field. Employees can manually trigger a safety alarm via the app. Or they can set up a customized proactive safety-check workflow to monitor and detect any threats. allGeo supports multi-level back office threat escalation using IVR, SMS and/or email.

Routing and Mileage

Employees can view the most optimal route and get help with directions for their assignments via the app. The system automatically computes mileage, another expense that businesses need to track accurately.

Reports & Analytics

allGeo generates scheduled and on-demand location breadcrumb reports. It tells you where your employees have been and which ‘worksites’ they visited during the day.

Works Offline

allGeo mobile time clock software works in areas with poor network connectivity or no network at all. When employees enter into a good network area later, data will be automatically synced up.

Two Way Communication

With the allGeo mobile time clock software, the HR Manager/Admin can communicate with employees in the field and vice-versa in real-time.

Leading Brands we have worked with

The allGeo solution help our supervisors better manage their teams, but the new myTeam tools also allow our field employees to collaborate more effectively in real time

Omni

With allGeo I can see where my crew is whenever I need to, and add an extra level of accountability. We have been able to improve delivery times, cut operating costs and increase the number jobs we complete per month.

Windsor Steel Corporation

allGeo has completely automated the payroll process for us. Our backoffice does the adjustments to job sites and schedules from the web portal on the fly and it seamlessly works for everyone in the field. allGeo has shaved off at least 50% of our payroll processing tasks.

RHW Inc

With allGeo we've been able to improve our customer response time and save time and money by pinpointing 100% of our manpower on a map at a glimpse.

Sure Fire Protection

Why the allGeo timesheet app?

Avoid Buddy Punching
Employee Privacy
Optimal Battery Usage
Multi-mode Approach

The allGeo timesheet app makes sure that employees are not clocking In/Out with help from their fellow employees while not at work. The allGeo timesheet app allows employees to take a selfie or capture signatures as proof with geo tagged time and location.

allGeo’s timesheet app protects employees’ right to privacy while tracking them. Employers need to have a policy in place informing their employees that their device has a timesheet app installed on their phone that will monitor their whereabouts during work hours only, disabling tracking during lunch hour and after hours.

allGeo minimizes phone battery usage compared to other apps. The battery consumption is usually at 3% or below on a daily basis, ensuring that the app is not a drain on the battery.

Unlike allGeo, all timesheets apps in the market are limited to smartphones and mobile apps. allGeo is built with a multi-mode approach for time and attendance with support for IVR, text, app and geofence for time clock functions. This approach puts you in the driver’s seat by letting you determine the best timesheet app for your business.