Employee location can be tracked with allGeo mobile app that records employee hours with GPS stamped location in the field. Instead of employees logging their clock in and out times on spreadsheet or on paper manually, hours are automatically tracked in the field, stored in a database and can be exported at any time for payroll and compliance purposes.
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Types of Employee Time Tracking
Manual Time Tracking
Automatic Time Tracking
In manual employee location tracking, employees clock-in and clock-out manually on a timecard app on their mobile phones or on their computers. This process involves significant manual interaction on the part of the employee and is therefore prone to errors and inaccuracy. But it is an improvement over doing a paper timesheet.
When manually clocking in and out, employees may forget to log their time and location when they arrive at the job-site or in the evening when they get off, causing unintended errors that can end up costing organizations millions of dollars.
The key technology behind automatic employee time tracking is Geofencing. When an employee enters a certain geofenced job site (say within 300 ft of the site), they are automatically clocked-in through the mobile app and clocked-out when they exit the site. The employee is essentially hands off and their hours are accurately recorded and processed, all in real-time.
This “zero-touch” approach to time tracking enables organizations to be more efficient and manage their time clocked expenses automatically. It also relieves their employees of constantly clocking in and clocking out and instead spending their time doing their jobs in the field. It is clearly a win-win outcome for employers and employees.
In this approach, employees can be tracked via text message. Employees will need to open and click on the link in text messages that are sent to them. The system will then automatically capture time and location for attendance purposes.
Just like text messaging, IVR is a voice-based system where the employee who is usually remote or works at a client or customer location, is able to clock in/out by placing a phone call to a dedicated phone number. The employee just follows the voice prompts to log their time and attendance. Systems like allGeo can provide accurate data about the location from where the phone call was made.
Benefits of Timesheet Apps
Real time visibility
Provides complete visibility into field employees. HR Manager/Admin can see the locations of all employees on a map in real time, enabling them to monitor field operations and make good decisions.
Early Clock In/Out Prevention
Employees will not be allowed to clock in and out early or from different locations and pretend to be at the job site. HR Manager/Admin will be notified about this.
Works on all Smartphones
allGeo’s employee time tracking app works on any smartphone.
Rules and Reminders
If employees forget to log ther, the allGeo rule based system can set up reminders to employees if they forget to clock in/out.
Field Data Collection
Employees can collect any data from the field – notes, tasks, signatures, QR scans, pictures or use custom forms. View data in real-time or generate automatic reports.
Lone Worker Safety
Monitor and ensure employees’ safety while they are out in the field. Employees can manually trigger a safety alarm via the app. Or set up a customized proactive safety-check workflow to monitor and detect any threats. Supports multi-level back office threat escalation using IVR, SMS and/or email.
Routing and Mileage
Employees can view the most optimal route and get help with directions for their assignments via the app. The system automatically computes mileage.
Reports & Analytics
allGeo generates scheduled and on-demand location breadcrumb reports. Tells you where your employees have been and which ‘worksites’ they visited during the day.
allGeo employee time and location app works in areas with poor network connectivity or no network at all. When employees enter into a good network area, data will be automatically synced up.
Two Way Communication
With allGeo employee time and location tracking, the HR Manager/Admin can communicate with employees in the field and vice-versa.
Leading Brands we have worked with
The allGeo solution help our supervisors better manage their teams, but the new myTeam tools also allow our field employees to collaborate more effectively in real time
With allGeo I can see where my crew is whenever I need to, and add an extra level of accountability. We have been able to improve delivery times, cut operating costs and increase the number jobs we complete per month.
Windsor Steel Corporation
allGeo has completely automated the payroll process for us. Our backoffice does the adjustments to job sites and schedules from the web portal on the fly and it seamlessly works for everyone in the field. allGeo has shaved off at least 50% of our payroll processing tasks.
With allGeo we've been able to improve our customer response time and save time and money by pinpointing 100% of our manpower on a map at a glimpse.
The allGeo app makes sure that employees are not clocking In/Out with help from their fellow employees while not at work. The allGeo time clock app allows employees to take a selfie or capture signatures as proof with geo tagged time and location.
allGeo’s employee time tracking app protects employees’ right to privacy while tracking them. Employers need to have a policy in place informing their employees that their device has a GPS time tracking app installed on their phone that will monitor their whereabouts during work hours only, disabling tracking during lunch hour and after hours.
allGeo minimizes phone battery usage compared to other apps. The battery consumption is usually at 3% or below on a daily basis, ensuring that the app is not a drain on the battery.
How does allGeo Mobile Time Clock work?
The App works via a Mobile App. The Employees need to install the app from the App Store and complete the registration process.
Once the mobile number is registered, the manager/admin needs to set up the schedule in the system.
Here are some unique features that sets allGeo apart from the rest
Why Choose Us For
Transform your Field Operations with Powerful Apps
Field Service Visibility
GPS Tracking & Visualization
Monitor employee time and location in the field
Field Service Time Clock
GPS Time & Attendance
Automate employee clock in/out using geofenced job-sites
Field Service Safety
Customizable Lone Worker Safety Workflow
Monitor and ensure lone worker safety in the field
Field Service Inspection
Digital Forms & QR Based Inspection & Checklist
Collect any type of field data, Indoors or Outdoors using mobile smart forms
Field Service Load
GPS Load Tracking & Visualization
Get real-time visibility into your loads & automatic status updates including ETA, mileage
Field Service Dispatch
SMS, Voice-based Job Dispatch and Group Messaging
Real-time messages using text, IVR, Email, Push Notification
Field Service Mileage
GPS Mileage Tracking & Visualization
Track real-time employee location & mileage in the field
Field Service 'X'
Custom Workflow Creation & Integration
Build a custom workflow & integrate with your back-office
Improve a Specific Aspect of Your Field Operations or Modernize It Entirely with Our Custom Workflows
Lone Worker Safety
Monitor and ensure employees’ safety while they are out in the field. Manually trigger safety alarm via the app using emergency SOS workflow, automatic periodic safety monitoring, safety audit logs for compliance reporting
Field Service Management Workflow
Track and manage employees out in the field. Automate operations workflow, daily/weekly work order dispatch, job critical data collection from the field, compliance through custom reports and integration with back-office systems
Eletronic Visit Verification (EVV)
GPS-enabled Electronic Visit Verification System with compliance reporting. Automate caregiver safety monitoring and threat escalation, dispatch work orders, collect field data in real-time, Federal and State compliance reports for billing and payroll
Transportation & Logistics
Monitor logistics and supply chain operations. Logistics data collection using any smartphone, on-demand load tracking with hybrid tracking, text-based tracking for feature phones, integrate with any leading transport management system (TMS)