What is time clock software?

Time clock software is a mobile app that logs employee clock in and out times with GPS stamped location.

Instead of employees logging their clock in and out times on spreadsheet or on paper manually, hours are automatically stored in a database and can be exported at any time for payroll and compliance purposes.

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Types of Time Clock Software

  • Manual Time Clock

  • Automatic Time Clock

  • Text/IVR

In a manual time clock solution, employees clock-in and clock-out manually on a timecard app on their mobile phones or on their computers. This process involves significant manual interaction on the part of the employee and is therefore prone to errors and inaccuracy.

Employees may forget to clock-in or clock-out when they arrive at the job-site or in the evening when they get off, causing unintended errors that can end up costing organizations millions of dollars.

allgeo - Manual Time Clock App

The key technology behind automatic time clocking is Geofencing. When an employee enters a certain geofenced job site (say within 300 ft of the site), they are automatically clocked-in through the mobile app and clocked-out when they exit the site. The employee is essentially hands off and their hours are accurately recorded and processed, all in real-time.

This “zero-touch” approach to time clocking enables organizations to be more efficient and manage their time clocked expenses automatically. It also relieves their employees of constantly clocking in and clocking out and instead spending their time doing their jobs in the field. It is clearly a win-win outcome for employers and employees.

Automatic Time Clock App

In this approach, employees can be clocked in/out via text message. Employees will need to open and click on the link in text messages that are sent to them. The system will then automatically capture time and location for attendance purposes.

Just like text messaging, IVR is a voice-based system where the employee who is usually remote or works at a client or customer location, is able to clock in/out by placing a phone call to a dedicated phone number. The employee just follows the voice prompts to log their time and attendance. Systems like allGeo can provide accurate data about the location from where the phone call was made.

Time Clock via SMS/IVR

Benefits of Mobile Time Clock Software

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Why allGeo mobile time clock software?

  • Avoids Buddy Punching
  • Employee Privacy
  • Optimal Battery Usage

The allGeo app makes sure that employees are not clocking In/Out with help from their fellow employees while not at work. The allGeo time clock app allows employees to take a selfie or capture signatures as proof with geo tagged time and location.

Employee time clock app that avoids buddy punching

allGeo’s employee time clock app protects employees’ right to privacy while tracking them. Employers need to have a policy in place informing their employees that their device has a GPS time clock app installed on their phone that will monitor their whereabouts during work hours only, disabling tracking during lunch hour and after hours.

allGeo - time clock app protects employees’ right

allGeo minimizes phone battery usage compared to other apps. The battery consumption is usually at 3% or below on a daily basis, ensuring that the app is not a drain on the battery.

allGeo time clock platform uses optimal battery

How does allGeo Mobile Time Clock work?

The App works via Mobile App. The Employees need to install the app from the App Store and complete the registration process.

Once the mobile number is registered, the manager/admin needs to set up the schedule in the system.

How does allgeo app work

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