Time clock software is a mobile app that logs employee clock in and out times with GPS stamped location.
Instead of employees logging their clock in and out times on spreadsheet or on paper manually, hours are automatically stored in a database and can be exported at any time for payroll and compliance purposes.
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Types of Time Clock Software
Manual Time Clock
Automatic Time Clock
In a manual time clock solution, employees clock-in and clock-out manually on a timecard app on their mobile phones or on their computers. This process involves significant manual interaction on the part of the employee and is therefore prone to errors and inaccuracy.
Employees may forget to clock-in or clock-out when they arrive at the job-site or in the evening when they get off, causing unintended errors that can end up costing organizations millions of dollars.
The key technology behind automatic time clocking is Geofencing. When an employee enters a certain geofenced job site (say within 300 ft of the site), they are automatically clocked-in through the mobile app and clocked-out when they exit the site. The employee is essentially hands off and their hours are accurately recorded and processed, all in real-time.
This “zero-touch” approach to time clocking enables organizations to be more efficient and manage their time clocked expenses automatically. It also relieves their employees of constantly clocking in and clocking out and instead spending their time doing their jobs in the field. It is clearly a win-win outcome for employers and employees.
In this approach, employees can be clocked in/out via text message. Employees will need to open and click on the link in text messages that are sent to them. The system will then automatically capture time and location for attendance purposes.
Just like text messaging, IVR is a voice-based system where the employee who is usually remote or works at a client or customer location, is able to clock in/out by placing a phone call to a dedicated phone number. The employee just follows the voice prompts to log their time and attendance. Systems like allGeo can provide accurate data about the location from where the phone call was made.
Benefits of Mobile Time Clock Software
Real time visibility
Provides complete visibility into field employees. HR Manager/Admin can see the locations of all employees on a map in real time, enabling them to monitor field operations and make good decisions.
Early Clock In/Out Prevention
Employees will not be allowed to clock In/Out early or from different locations and pretend to be on the sites. HR Manager/Admin will be notified about this.
Works on all Smartphones
alGeo’s mobile time clock software works on any smartphone.
Rules and Reminders
If employees forget to clock in/out, the allGeo rule based system can set up reminders to employees if they forget to clock in/out.
Field Data Collection
Employees can collect any data from the field – notes, tasks, signatures, QR scans, pictures or use custom forms. View data in real-time or generate automatic reports.
Lone Worker Safety
Monitor & ensure employees’ safety while they are out in the field. Employees can manually trigger a safety alarm via the app. Supports multi-level back office threat escalation using IVR, SMS and/or email.
Routing and Mileage
Employees can view the most optimal route and get help with directions for their assignments via the app. The system automatically computes mileage.
Reports & Analytics
allGeo generates scheduled and on-demand location breadcrumb reports. Tells you where your employees have been and which ‘worksites’ they visited during the day.
allGeo mobile time clock software works in areas with poor network connectivity or no network at all. When employees enter into a good network area, data will be automatically synced up.
Two Way Communication
With allGeo mobile time clock software, the HR Manager/Admin can communicate with employees in the field and vice-versa.
Leading Brands we have worked with
The allGeo solution help our supervisors better manage their teams, but the new myTeam tools also allow our field employees to collaborate more effectively in real time
With allGeo I can see where my crew is whenever I need to, and add an extra level of accountability. We have been able to improve delivery times, cut operating costs and increase the number jobs we complete per month.
Windsor Steel Corporation
allGeo has completely automated the payroll process for us. Our backoffice does the adjustments to job sites and schedules from the web portal on the fly and it seamlessly works for everyone in the field. allGeo has shaved off at least 50% of our payroll processing tasks.
With allGeo we've been able to improve our customer response time and save time and money by pinpointing 100% of our manpower on a map at a glimpse.
The allGeo app makes sure that employees are not clocking In/Out with help from their fellow employees while not at work. The allGeo time clock app allows employees to take a selfie or capture signatures as proof with geo tagged time and location.
allGeo’s employee time clock app protects employees’ right to privacy while tracking them. Employers need to have a policy in place informing their employees that their device has a GPS time clock app installed on their phone that will monitor their whereabouts during work hours only, disabling tracking during lunch hour and after hours.
allGeo minimizes phone battery usage compared to other apps. The battery consumption is usually at 3% or below on a daily basis, ensuring that the app is not a drain on the battery.
How does allGeo Mobile Time Clock work?
The App works via Mobile App. The Employees need to install the app from the App Store and complete the registration process.
Once the mobile number is registered, the manager/admin needs to set up the schedule in the system.