Automated Time Clock System for Field Workers

By | October 10, 2014

Realizing the Elusive Goal of Automatic Time Clocking with Strict Privacy Controls

Every day, millions of contract and temp workers turn in their time cards to finance departments. Some employers deploy a more elaborate on-site time-card processing machines. Needless to say, this approach does not scale very easily.

Automated Time Clock

Another new class of time-clocking solutions is emerging where employees clock-in and clock-out manually on a timecard app on their mobile phones or on their computers. This process still involves significant manual interaction on the part of the employee and is therefore prone to errors and inaccuracy.

Employees may forget to clock-in or clock-out when they go for lunch or in the evening when they get off, thereby leading to unintended errors that easily can end up costing organizations millions of dollars.

What is automated time clock system?

Today, with the combination of smartphones, text messaging & cloud-hosted 

Software-as-a-Service (SaaS) platforms, it is possible to put together a mobile time clock solution to address this problem. Automated time clock system is when employees no longer have to manually clock-in or out from a job or task and all of this is done automatically through a time card app.

Tracking employees via their cell phone (with proper consent) during work hours is one proven solution where the location of every employee at any given time is known. A time card app could be running in the background on the employees phones.

How does automatic time clocking work?

The automatic time clocking is possible through Geofencing. When an employee enters a certain geofenced job sites, they are automatically clocked-in through the app and when they exit the site, they are clocked-out. The employee is essentially hands off and their hours are accurately recorded and processed.

This “zero-touch” approach to time clocking enables organizations to be more efficient and manage their time clocked expenses automatically. It also relieves their employees of constantly clocking in and clocking out and instead spend their time doing their jobs in the field. It is clearly a win-win situation for employers and employees.

The issue of employee privacy needs to be addressed in the context of employees being tracked through their cell phones. Permission based tracking where employees agree to be tracked only during work hours should be put in place for a zero-touch solution to work seamlessly.

The employees can themselves trigger the automatic time clocking every morning and then turn it off at the end of the day. All reports are then effortlessly generated for the back office to process and payroll to function.

Organizations need to evaluate these types of zero-touch mobile time clock solutions to enable them to streamline their payroll expenses especially for their employees (especially the contract workforce) which is often out in the field.

Click here to learn more and try allGeo’s field service time clock app and free your employees from the headache of accurately clocking-in/out of their duty and enable them to narrow their focus down on jobs in hand!

About allGeo

allGeo helps SMBs and Enterprise businesses better manage mobile workforce and field operations with tools such as real-time location, GPS time and attendance, geofence visit logs, Lone worker safety, Mobile forms and more! All the tools can be highly customized to fit each use case. The platform features powerful rules engine and integrates with popular back-end CRM, HRMS, and Payroll systems to automate day-to-day operations.

allGeo serves customers from a wide range of industry including field service management, trade services, emergency responders, sales reps, transportation & logistics, oil & gas, home health care providers. These customers do report improvement in productivity and savings in payroll.

If you have any questions or need additional information, let us know at or call us at +1 415-496-9436