With all the management and business demands you face, worrying about your employees’ time cards and billable hours claims should be the least of your concerns. But with payroll being the number one expense for almost any company, you may be spending more time than you like keeping track of, well, time.
It’s been estimated that most mobile businesses lose an average of 6.1% in payroll “slippage” (inaccurate claims) and fraudulent claims every year. And for companies who also need to provide billable hours claims and proof of time and attendance to clients, and worry about mileage estimates, this can be an even bigger deal.
But what’s the best way to start solving the problem and make sure that your business isn’t bleeding cash and time grappling with hand-written timesheets, punch clock cards and verbal say-so’s – especially when your mobile employees may be out of the office serving customers and doing their jobs?
Cutting Down on Time Slippage With Mobile Time Clocking
Luckily, there are more and more ways to solve this problem for your business.
Interactive Voice Response services
Variants of this have been around for quite a while, where an employee calls a special phone number to an Interactive Voice Response services, and punches in a number code to report their time clock status. It’s easy to use, but there’s often no way to know exactly where the employee was calling from. Unless they inconvenience the customer by using their phone, the worker could just as well be clocking in from their sofa.
Workforce Automation Applications for Smartphones
There’s a wide range of smartphone apps that can perform complex workforce functions that tap into your back-end office system, in addition to time clocking. To clock in, the employee has to make sure their app is on, activate it, browse to the proper menu, and then clock in. These kinds of apps can be valuable, but they can also be overkill and require a lot of IT support to implement properly, including back-office synchronization, app deployment, user training, and the purchase of expensive smartphones and data plans.
allGeo’s cloud-hosted Mobile Time Clock Software
This new approach to mobile time clocking and employee management offloads the intelligence from an app on a smartphone, and keeps it in the network, on the web. The allGeo service doesn’t need any applications to be installed on a phone, and works over any phone. It does this by piggy-backing on the emergency 9-1-1 cellphone location technology in every cellular network to provide employee location, and employees can use GPS-stamped text messages or IVR phone calls to check in and out of a job site, or start or stop their work shift.
In addition to “active” mobile time-clocking, where you have your employees log in and out themselves, “passive” mobile time-clocking uses the clever combination of autotracking schedules and geo-fences at job sites to record employee time and attendance. In this scenario, the employee literally does nothing, and the system can automatically note when they go from job site to job site.
Cloud-hosted mobile time clock solution
- Requires no apps or data plans, works on any phone on any cellular carrier
- Extremely easy to deploy, maintain, and scale as your business needs change.
- Supports “Bring Your Own Device” policies
- Provides intelligence on the network for rules and alerts, geo-fences, location schedules, etc.
- Activity reports that can be generated in formats compatible for uploading into payroll systems.
Try it for yourself, and see why allGeo customers are able to save 5%-10% on payroll costs and increase productivity by 10-20% — save money and make money for your business at the same time.
Hear from our customers:
“For years we’ve struggled with inefficient time tracking systems.allGeo has provided us with a consistent means to track labor hours by job for effective payroll services. The support team is extremely helpful, consistently providing support and tailoring their system to our specific needs.” Said a representative of Raider Painting Company. “allgeo has made Raider’s hour reporting and payroll efficient and has helped us control labor costs. We are very happy with allGeo and will continue to use their services.”
– Raider Painting Company
allGeo is a cloud-hosted, carrier-grade location and messaging platform that helps SMB and Enterprise businesses better manage their mobile employees by improving productivity and accountability, while reducing payroll and operations costs with solutions such as GPS tracking & time clock, Lone worker safety, Automation of field activity monitoring, Mobile forms & data collection including signature, notes, pictures, barcode/QR code, etc. The allGeo platform enables these solutions across a wide range of industries such as field service management, trade services, emergency responders, sales reps, transportation & logistics and home health care providers.