Benefits of Using Mobile Forms for Field Tech & Workflow Management

By | January 7, 2019

Benefits of Using Mobile Forms for Field Tech & Workflow Management

Field data collection is a weary and tiresome task, and carrying it out with paper forms only makes it worse. It’s no wonder why businesses are opting for mobile forms that make the data collection so effortlessly smooth. Mobile forms have formed an impeccable image of bringing-in accurate data on time and rocketing the productivity through the roof!

But first of all, what is a mobile form? And what gives it the edge over paper forms? Let’s take a look.

A mobile form is a digital form that runs on a smartphone (or tablet) app and enables you to collect data. Using mobile forms is not just a trend, but simply a better way to go about collecting data. With mobile forms you can collect any type of data, such as text (notes, forms field inputs), photos, signature and more.

Managing paper forms creates lot of work and potential errors. The forms need to be transported back and forth from the field to the office for processing. The data entered may be erroneous and also processing the information alone consumes a lot of time for the back office.

Using mobile forms offers a host of benefits for your business: speed, efficiency, accuracy, and savings. These benefits can become your edge over the competition!

Let’s review the benefits of mobile forms:

Easy Field Data Collection

Collect on-field data (online as well as offline) with mobile devices by turning them into a smart data-collection tool through allGeo app. Use custom forms to record customized data. Collect actionable data such as pictures, signatures, and run QR/barcode scans.

Better Workflow

Collect, save, upload, and share the data with different company’s stakeholders in real time. Submit forms from the field to the back office with a push of a button while removing the hassle of re-entering the information into a system before it can be analyzed. Dispatch forms to the phones in real time to field employees. All the data from collected forms can be shared with various business units and integrated with different systems, such as CRM and payroll.

Better Accuracy

Mobile forms are more accurate and customized to fit your needs. You can set up smart fields within any forms: auto-computed fields, required or mandatory fields, and validation rules to minimize user errors. Set up rules to validate data and generate real-time exceptions.

Always Available

With modern mobile forms applications such as allGeo the forms can be accessed and filled out both online and offline. The form filled information or the data can be made available to the right people or teams in real time.

Businesses like allGeo offer digitization of paper-driven data collection. The ease and speed of adaptation have relatively increased than before, and the app-based mobile data collection softwares are straightforward to use so you no longer need to spend hefty amount of funds to train your staff to use such technologies.

In a nutshell, using modern mobile forms to collect field data for your business will cut down your costs, improve efficiency and accuracy with a better workflow.

About allGeo

allGeo helps SMBs and Enterprise businesses better manage mobile workforce and field operations with tools such as real-time location, GPS time and attendance, geofence visit logs, Lone worker safety, Mobile forms and more! All the tools can be highly customized to fit each use case. The platform features powerful rules engine and integrates with popular back-end CRM, HRMS, and Payroll systems to automate day-to-day operations.

allGeo serves customers from a wide range of industry including field service management, trade services, emergency responders, sales reps, transportation & logistics, oil & gas, home health care providers. These customers do report improvement in productivity and savings in payroll.


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